Job Description

Job Description

Job Description

Join us at HEMIC!

Voted one of Hawai`i Business’ Best Places to Work for 7 Years in a Row!

As a HEMIC employee, you will get:

• People Who Care

Voted one of Hawai`i Business’ Best Places to Work, and Pacific Business News’ Best Workplaces, our business is founded on caring for Hawai`i workers, Hawai`i businesses, and each other.

• Professional Growth

We’re passionate about your development. Whether it’s achieving a formal certification or attending a workshop to improve your communication skills, we will support and encourage you to grow.

• Benefits & Perks

We offer competitive salary and best-in-class benefits, including a 401k match, flex-time, generous PTO, 15 paid holidays, and so much more!

• Opportunity to Give Back

Giving back to our community is our kuleana and we offer numerous opportunities for our employees to take part - whether it be volunteering for a fundraiser, attending a charity walk, or getting a match for your charitable contributions.

Why our Accounting Assistant is Important:

Our Accounting & Finance Department monitors and maintains the Company’s financial resources to maximize profitability. Our Accounting Assistant supports daily accounting operations by processing transactions, maintaining accurate financial records, and providing excellent internal and external customer service. This role is ideal for someone who is detail-oriented, organized, and eager to build or grow their accounting skills in a collaborative, fast-paced environment.

This position is currently classified as Part-Time Casual.

Essential Duties

Accounting Operations

• Process disbursements, purchase order requests, claim payments, and operating expenditures (Accounts Payable).
• Review transactions for accuracy and assess budget availability.
• Request and maintain W-9 documentation for new or updated vendors.
• Track and follow up on outstanding checks, including preparing and sending due-diligence letters.
• Update and maintain accounting reports, schedules, and check registers as required.

Cash Receipts & Reconciliation

• Post cash receipts and prepare bank deposits.
• Journalize entries from source documents.
• Prepare daily cash reports and support bank reconciliations.

Customer & Vendor Support

• Serve as a front-line point of contact for internal and external customer and vendor inquiries.
• Communicate professionally and respond to requests in a timely manner, in accordance with department standards.

Administrative & Team Support

• Manage incoming and outgoing mail for the accounting department.
• Maintain organized electronic and physical filing systems.
• Cross-train and provide backup support to other accounting staff as needed.
• Document and update procedures in the accounting manual.
• Participate in departmental meetings, training programs, and continuous improvement efforts.
• Perform other duties and special projects as assigned.

Requirements

Required

• Strong attention to detail with the ability to maintain accuracy in a high-volume environment.
• Ability to prioritize tasks, multitask effectively, and meet deadlines.
• Strong problem-solving skills and sound judgment.
• Ability to work independently while collaborating effectively with a team.
• Excellent written and verbal communication skills.
• Proficiency in Microsoft Office, especially Excel, Word, and Outlook.

Preferred

• Working knowledge of basic accounting principles and processes.
• Prior experience in an accounting, finance, or administrative support role.
• Experience using accounting or financial systems.
• Willingness and ability to learn new systems and processes quickly.

Position title

Accounting Assistant

Department

Finance & Accounting

Work Arrangement

In-Person, HEMIC Tower, Part-Time Casual

Reports To

Manager, Accounting

Direct Reports

N/A

FLSA Status

☐     Exempt             ☒      Non-Exempt            Job Class:  5-Adm

Approved By:

Clewis

Date Approved:

12/22/25

Reviewed:

N/A

NOTE:  The above information on this job description has been designed to indicate the general nature and level of work performed by an employee in this classification.  It is not to be interpreted as a comprehensive inventory, or all duties, responsibilities, and qualification of employees assigned to this job.  Management has the right to add, revise or delete information in this description.   Reasonable accommodations will be made to enable qualified individuals with disabilities to perform the essential duties of this position.

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